Project and Time Management

PURPOSE

1. Obtain a fundamental understanding of basic aspects of managing projects
2. Familiarize and use essential vocabulary and terminology in managing projects and apply basic project management knowledge, skills, tools and techniques to increase both work efficiency and effectiveness on the project team
3. Plan, organize and control project activities by using proven project management skills of successful projects
4. Learn and implement the five project management process groups to be performed for any project.
5. Identify and understand the ten knowledge areas of project management
6. Realize the importance of both hard skills and soft skills as these are applied to different aspects of successfully managing a project for the project team
7. Learn how to proactively plan, monitor, track, update and control risks and opportunities to increase the probability of project success
8. Understanding and able to implent time management in company
9. Manage the on-going needs, concerns and expectations of stakeholders to effectively engaging them in project decisions and execution to support the project’s interests
10. Establish an effective and efficient communication strategy to get cooperation and coordination from stakeholders towards meeting the project objectives

MATERI 1. Project Management Overview

• What is a project?
• Definition of project management
• The pitfalls of not using project management
• Project vs. Operations
• The triple constraints in project management
• Stakeholders in project management
• Project life cycle
• Product life cycle
• Project phases
• The Hard/Soft skills in managing a project
• The Project Management Body of Knowledge (PMBOK)
• The ISO-21500 Guidance for project management
• Project Management: The Process Context
• Project Management: The Organizational Context
• Critical Success Factors (CSFs) in managing projects
• The Project Management Office (PMO)

2. Project Management Processes

• Initiating
• Planning
• Executing
• Monitoring and Controlling
• Closing

3. Project Planning

• What is project planning?
• The project planning process
• Review project requirements
• Conduct the Project Kick-off meeting
• The Work Breakdown Structure (WBS)
• The Organization Breakdown Structure (OBS)
• The Responsibility Assignment Matrix (RAM)
• Scope planning
• Schedule planning
• Cost planning
• Quality planning
• Human resource planning
• Communications planning
• Risk planning
• Procurement planning
• Stakeholder management planning
• The change control process
• The project plan

4. Project Execution, Monitoring & Control

• Manage and coordinate project execution
• Manage productive meetings
• Manage technical performance
• Manage schedule, cost and resource performances
• Manage risks, issues and opportunities
• Manage and control changes
• Manage project team interfaces
• Manage stakeholder relationship
• Manage deliverables tracking
• Project monitoring and control approach

5. Basic Concept Of Time Management

• Points On How To Use Time Effectively
• Scheduling Tips And Guidelines
• Points On Management By Crisis
• Keys To Deal With and Conquering Procrastination
• Time Management Techniques
• Ways To Integrate Time Management Into Enterprise Management System

6. Project Closure

• Project closure objectives
• Close procurement contracts
• The “Punch-List” approach
• Administrative closure
• The project completion check-list
• Hand Off deliverables
• Close project
• Obtain and update lessons learned
• Post project evaluations
• Communicate project achievements
• Celebrate and reward performances
• Transition to Operations & Maintenance

TRAINING METHOD  Presentation Discussion Case Study Evaluation FACILITIES Training Kit Handout Certificate Lunch + 2x Coffee Break Souvenir Pick Up Participant (Yogyakarta)